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DocuSign is now free for campus staff and faculty
The University of Utah is pleased to announce that DocuSign, a cloud-based service that enables users to send, manage, and record electronic signatures on digital documents, is now available to non-hospital staff and faculty. Due to vendor restrictions on the clinical use of DocuSign, University of Utah Health employees are not currently included in the agreement. Student eligibility is under consideration as part of a campus-wide license (details to be announced). With DocuSign, users can upload documents to be signed digitally, search for individuals to sign by name or email address, and designate who can view copies of signed documents. In addition to signatures, Mark Curtz, product manager in University Support Services(USS) explained, users can enter fields in a document such as the signee’s full name, signing date, and other inputs like titles, approvals, and checkboxes.

One U PeopleSoft Finance Transformation Project
The University of Utah is in the early stages of a multiyear project with two complementary and overlapping objectives: to redesign the general ledger chart of accounts (COA) and reduce finance customizations in the U’s instance of PeopleSoft. The initiative, called the One U PeopleSoft Finance Transformation Project, supports the university’s One U Strategy 2025 roadmap, specifically the theme “consolidate, develop, and refresh technologies, and centralize data and analytics to better serve our constituents.” The project website will be updated as the project unfolds and milestones are achieved. Tentative timelines for each subproject are as follows: chart of accounts redesign: February FY2021 to June FY2022; PeopleSoft optimization: February FY2021 to December FY2023.

Project to consolidate VPN services is underway
In order to create a central, more user-friendly, and easy-to-manage VPN service, the university and U of U Health decided to partner on a project to consolidate VPN services for university use. The Cisco AnyConnect VPN client will be replaced with the Palo Alto GlobalProtect VPN client, which will impact everyone who uses a university Cisco VPN service. VPN applications create a secure, encrypted connection between a device and the U’s network when the user is off campus. By using a VPN client, members of the U community may access resources that aren’t available through the public internet, such as Windows file shares, private IP-addressed systems (10.x.x.x, 172.16.x.x), and Marriott Library article databases, e-journals, and e-books. A phased approach allows UIT’s Information Security Office and Network Services time to design the IT architecture in consultation with INVITE Networks, a Salt Lake City-based telecommunications and cloud solutions vendor, and affords users the opportunity to train for a new VPN workflow. A project timeline, system requirements, training information, and additional project details will be provided to the U community as they become available.

 

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Last Updated: 6/8/21