Preventative Maintenance Agreements (PMA’s) required for Temperature Controlled Units (Units) – Final Notice
This is an important message for University organizations that store valuable materials
in temperature controlled units. Original notice was provided to you in January 2019.
Please forward this information to applicable researchers and staff, and follow up
as appropriate.
Recently, university researchers have suffered losses of high value research material due to malfunctioning units. It was extremely time consuming and difficult for researchers to fully document the specific items lost and justify claimed values, and in many cases, the materials could not all be recreated. Insurance recoveries have amounted to a small fraction of researcher’s estimates, and it is likely that insurance coverage may be much more limited and/or may be unavailable in future years.
To assist you in preventing losses to your important research work, which in many cases is your life’s work, please refer to the Loss Prevention Protocols for Temperature Controlled Units.
To ensure that units are maintained to work their best, University administration has made PMAs a requirement for all units covered by insurance, effective July 1, 2019. Please arrange to have all units inspected, and preventative maintenance done, by July 1, 2019 and on an annual basis thereafter. Since the University is covering the cost of insurance, we ask that you cover the cost of annual preventative maintenance. In the event of a loss, evidence of a PMA that was in effect at the time of the loss will be required in order to process an insurance claim.
Based on an RFP conducted by University Purchasing, the (only) approved external PMA vendor under contract is:
Automated Mechanical
1574 West 2650 South
Ogden, Utah 84401
801- 807-8644
Gerald (Jim) Page – Technician
The following internal departments are also approved to provide preventative maintenance:
- Hospital F & E (Michael Berg 801-581-2781)*;
- Health Science District – Derek Petersen (801-581-6254)
- Science District – Dennis Shaffer (801- 581-6772)
- Academics District – John Palo (801-585-6684)
*Sales order form is required to be filled out.
NOTE: The internal resources may be limited on what services they can provide to your departments. You must still comply with this memo.
I hope you find this information helpful in your efforts to protect your valuable materials stored in your temperature-controlled units. If you have further questions about this new PMA requirement, please contact the Vice President for Research Office. If your questions relate to insurance specifically, please call University Risk & Insurance Services at (801)581-5590.
CONTACT INFORMATION FOR YOUR FREEZER
Please provide full contact information on the front of your freezer or temperature controlled unit for people who can assist facilities personnel in assessing freezer contents in the event of an emergency freezer failure. Forms for doing this can be found at cores.utah.edu under the ‘Freezer’ Tab.
Categories
Featured Posts
Blog Archive
- September 2018 (1)
- April 2019 (26)
- August 2019 (17)
- December 2019 (10)
- February 2019 (25)
- July 2019 (14)
- June 2019 (16)
- March 2019 (17)
- May 2019 (13)
- November 2019 (8)
- October 2019 (20)
- September 2019 (14)
- April 2020 (13)
- August 2020 (10)
- December 2020 (11)
- February 2020 (12)
- January 2020 (10)
- July 2020 (9)
- June 2020 (7)
- March 2020 (30)
- May 2020 (10)
- November 2020 (15)
- October 2020 (21)
- September 2020 (19)
- April 2021 (10)
- August 2021 (21)
- December 2021 (12)
- February 2021 (17)
- January 2021 (10)
- July 2021 (11)
- June 2021 (17)
- March 2021 (21)
- May 2021 (14)
- November 2021 (16)
- October 2021 (15)
- September 2021 (16)
- April 2022 (8)
- August 2022 (15)
- December 2022 (11)
- February 2022 (14)
- January 2022 (9)
- July 2022 (14)
- June 2022 (12)
- March 2022 (22)
- May 2022 (14)
- November 2022 (14)
- October 2022 (17)
- September 2022 (18)
- Jan 2023 (15)
Warning: Undefined array key 1 in /var/www/html/_resources/oublog/blog-functions.php on line 123
Tag Cloud
- lab safety (1)
- EHS (1)
- Radioactive (2)
- Labs (1)
- Audit (1)
- NSF (2)
- Biographical (1)
- Format (1)
- Announcement (1)
- Research Roundtable (1)
- RDO (2)
- CAREER (1)
- Funding (8)
- PMA (1)
- Temperature (1)
- Freezers (1)
- Units (1)
- Limited Submissions (1)
- Humanities (2)
- Intramural (2)
- CCTS (2)
- Extramural (1)
- Technology (1)
- Teachers (1)
- Corporate (2)
- Foundation (1)
- Pivot (1)
- Administration (1)
- Updates (1)
- Symposium (1)
- VPCAT (1)
- Program (1)
- Health (1)
- Safety (1)
- RSO (1)
- Community (1)
- Foundations (1)